Wild Willy’s Casino Parties LLC
Your New Jersey based Premier Casino Party Company
(732) 690-8324
www.wildwillyscasinoparties.com
info@wildwillyscasinoparties.com
Licensing
The
following guideline should be followed for registering your casino fundraising event with the Legalized Games of Chance Control Commission
(LGCCC):
1) You must be registered as a charitable or non-profit organization.
2) You must have a 2 year biennial gaming license from the LGCCC. Allow 4-6 weeks to obtain this if you do not have one.
Once you have the license:
3. Mail Wild Willy’s Casino Parties
LLC a copy of our signed contract and a copy of your active 2 year biennial gaming license that you received from the LGCCC.
4. Once
we receive your signed contract and a copy of your gaming license we will register your event with the LGCCC within 48 hours. We will
then forward you a notarized Form 13 within 7 business days of their approval.
5. In the Municipality where you are holding your event
you will fill out an application form to hold a casino event. Bring your original non profit certificate, your original 2 year gaming
license, and the notarized Form 13. Bring your checkbook as you will also have to pay the fees.
6. Your Municipality will vote on
whether to approve your application.
7. Notify us as soon as your receive your approval so we can begin officially scheduling the
event with staff.
The LGCCC information can be found here: http://www.state.nj.us/lps/ca/lgccc.htm
For more information call the commission at 973-273-8000 or write to PO BOX 46000, Newark NJ 07101
Goal
To raise money for the organization in line with Legalized Games of Chance
Control Commission’s definition of “authorized purpose”. Determine realistic goals of how much money you would like to raise.
Then you can determine things like how much to charge for admission or how much to ask for table and gift sponsorship. You must
also designate a meaningful reason for raising the money that will motivate potential sponsors and ticket buyers.
How to Determine
Your Ticket Price
What is the total of all expenses?
How many tickets do you think you can sell for this event? Approximately?
How
much money do you WANT to raise?
Carefully consider a reasonable price based on the median income level of your anticipated attendees.
Calculating
DESIRED MINIMUM NET PROFIT + EXPENSES = TOTAL TICKET REVENUES required.
TOTAL TICKET REVENUES / EXPECTED
TICKET SALES = SUGGESTED TICKET PRICE (to achieve DESIRED MINIMUM NET PROFIT)
ACTUAL NET PROFIT can be increased with money
made from 50/50’s, Auctions, Specials, Drink Sales, etc. Adjust your ticket prices accordingly. You want to balance realistic goals
with providing a memorable event for your guests. And don’t forget that SPONSORSHIP significantly reduces expenses and can often entirely
eliminate them.
Determining Expenses
Facility Costs- Generally speaking, for fundraisers always try
to get a facility donated or at least discounted.
Casino Party Costs- These would be the Wild Willy's costs. Make sure you
have enough tables for the number of expected guests, generally 60-70% of guests. For 150 guests figure tables for 98 players
(65%).
Tables We Offer Dealers Players
BlackJack 1 7
Craps 2 10-12
Roulette 1 7-8
3 Card Poker 1 7
Let It Ride 1 7
Poker (Holdem) 1 10
Money Wheel 1 7
Other Options
Relief dealer Required for 8 or more tables.
1 Pit Boss Required by the state at all fundraising events
Slot Machines
DJ or less expensive Music Box/PA option
Cashier
Cashier Booth
Holdem Display Screen
Raffle Tickets
B+W Personalized Play Money
Color Play
Money
Decorations/Props/Music- Decorating really makes the event more authentic. Adding color and sound is great to liven up a party. We
can provide a suitable DJ for you or a less expensive music box/pa option with casino themed songs included.
Food and Beverage Costs-
Look for sponsors, or at least discounts from caterers. Let them advertise with signs and/or in your program. We always recommend
buffet or passed hors d'oeuvres for casino parties. Sit down dinners can compete with the casino play and are usually done only for
high end events.
Insurance- This may or may not apply if you use your own facility.
Security- The safety and well being of your
guests, yourselves, and your property should always be considered. Parking lots can be confusing if parking is tight.
Clean Up- Prior
to the event, designate a team of volunteers or employees to take care of the facility cleaning.
Licensing Costs? - NJ has very specific
requirements we can help guide you through. Look here for the NJ State rules: http://www.state.nj.us/lps/ca/lgccc.htm
Program Development -
most fundraising events have a program guide that serves multiple purposes. You can thank volunteers, sell advertising space for sponsors
(Full Page, ½ Page, ¼ page, Business card display), list auction items, list raffle prizes, list door prizes, explain casino rules,
explain how and when prizes will be awarded, present a timeline/agenda for the event, etc.
Advertising/Mailings – Do you need to pay
for any advertising or mailings to attract vendors, sponsors or for ticket sales? Most communities have a local paper or Cable TV
channel where community events are listed, often for free.
Other Costs?
Determine Revenues
Ticket Sales is the obvious method
of earning revenues and should be planned and done well in advance. Ticket prices vary depending on what the purchaser is receiving
for their money. Will there be food included (buffet is recommended, drinks, open bar, etc.). Generally speaking, you provide a discount
for advance purchases of tickets. Purchasing at the door is more expensive. This encourages people to purchase early so you
have some sense of what the attendance will be in advance.
Table Sponsors – This is the KEY to a successful Fundraiser
A great
way to fund the casino party costs is to get sponsors for each table. In return they can have a sign displayed on the table with their
company name. I provide 7"X5" sign holders for each table or you can purchase your own larger signs such as picture frames or custom
balloons. Additionally you can list the sponsors in your event program, if you plan to have a program. The price of
sponsoring a table is up to you. You know your local vendors best. You can ask them to sponsor part, all, or even in excess of
the price paid per table. You can also suggest to them that they provide some small branding advertisement of their own
to be handed out to players such as; key chains, hats, coasters, store coupons, etc. Many casino party fundraisers cover their
entire cost of the equipment rental, casino staff, and casino prizes completely through sponsorship and donations.
Drink/Food
Sales
This varies by clientele. Ticket prices often include food and non alcoholic beverages, sometimes alcoholic beverages too. Typically,
the more expensive the entrance fees the less likely you are to charge for food or drinks. To limit costs, usually a limited
variety of beer, wine, soda is offered. More upscale events have full bars. You can limit costs by giving them limited drink
coupons (usually for one drink) which they redeem for soda, beer, or wine. You decide how many tickets per drink. Additional
tickets can be purchased for more drinks. You can also switch to a cash bar after 1 hour. Just make sure you clearly define these
things to your guests before they purchase tickets.
Auctions-Silent Auction
Depending on your clientele, auctions can be very
profitable. We see many silent auctions at events. If you can get people to donate items for auction you can make allot of extra
money. Things like artwork, show tickets, dinner tickets, sports tickets, movie tickets, jewelry, memorabilia, 1 week stay in a timeshare,
etc. You can raise allot of additional money this way if you have the source for the donations. When displaying auction items it is
highly recommended that you have a minimum starting bid and required increments for subsequent bids.
Auctions-Live Auction
Again,
depending on your clientele, auctions can be very profitable. With the right people and donated gifts you can generate allot of money
this way. But you really need to get your audience focused on the auction. This means dedicating time (say 30-40 minutes) where the
only action is the auction. So do the auction after you close the casino or during a casino break. You can also auction the sale of
prize raffle tickets. A motivated or even a professional auctioneer can generate allot of extra revenue.
Specials – raising
additional monies
When guests arrive they are generally given some 'funny money' to take to the casino tables to start play. Inevitably,
many run out of money. A cashier booth is always set up for them to go to purchase additional fake money.
As the night progresses,
after the first approximately 1 hour of play, you have someone in your organization announce (often through the DJ or Pit Boss)
that there is a special for the next few minutes. Anyone who needs more play money can purchase it for a discounted price. For example,
say their ticket purchase of $50 includes buffet dinner and beverages. Along with that they receive $100 in funny money. When
they need more money they can always go to the cashier for more money. Let’s say that for $20 they get another $100 in funny money.
During the Specials you increase it. The first hour you announce a special of $20 for $200 or $40 for $500 in funny money. You
can do this every hour, normally increasing the amount of funny money received for the purchase price. This adds to your Net Profit.